Rental Messaging Sys

01 / DASHBOARD

Rental Command Center

Tenants, rent due dates, revenue & WhatsApp

[TENANTS]

TOTAL

—

[VACANT]

VACANT UNITS

—

[OVERDUE]

OVERDUE

—

[REVENUE]

COLLECTED MTD

—

[DUE_7D]

DUE IN 7 DAYS

—

[PENDING]

PENDING PAYMENTS

—

[ARREARS]

TOTAL ARREARS

KES 0

COMMUNICATIONS

WhatsApp Module

QR-linked WhatsApp notifications using your own account

WhatsApp Status

Checking…

Notification Settings

Welcome tenant Rent invoice Rent reminder Overdue rent Payment confirmation Maintenance request Maintenance updates General announcements

Remind days before due Overdue after day(s)

Message History

Tenant	Phone	Type	Status	Direction	Created
No messages yet

Message Templates

Loading templates…

Send Test Message

Phone number

Message

TENANT DASHBOARD

Tenant Profile

Details and payment history

[PAYMENT_STATUS]

—

KES —

Paid: KES 0 Rent: KES 0

[TENANT_STATUS]

—

TOTAL PAID

KES 0

PENDING

KES 0

PAYMENTS

0

[TENANT_INFO]

Name	—
Unit Code	—
Phone	—
National ID	—
Rent (KES)	—
Next Rent Due	—
Move-in Date	—
Agreement Fee	—
Water Charges	—

[HOUSE_INFO]

House Name	—
House ID	—
Total Units	—

[MAINTENANCE]

Maintenance / Repairs

WO No	Issue	Problem	Responsibility	Cost	Status
Loading...

Maintenance Outstanding: KES 0

[PENALTIES]

Penalties / Invoices

Invoice No	Type	Description	Amount	Date	Status	Actions
No penalties

[PAYMENT_HISTORY]

Payment History

Receipt No.	Amount	M-Pesa Ref	Date	Status	Actions
Loading...

02 / HOUSES

Managed houses

House ID	House name	Number of Units	Clients	Payment	Notes

02 / HOUSE DASHBOARD

House dashboard

Clients, occupancy & actions

TOTAL UNITS

0

CLIENTS

0

VACANT UNITS

0

PAID TENANTS

0

UNPAID TENANTS

0

MAINTENANCE

KES 0

0 issues

VACANT HOUSE NUMBERS

—

Unit number	Name	Phone	Status	Payment

02 / HOUSE

Add house

House ID

House name

Number of Units

Notes

House Charges

Configure charges for this house. Toggle each on/off. Enabled charges auto-apply to new tenants.

Payment Configuration

Payment Method

M-PESA PayBill Number

Account Number Format

02 / TENANTS

Tenant registry

Unit number	Name	Phone	House	Rent (KES)	Agreement	Due date	Status

FUTURE TENANCIES

Reserved Units & Future Payments

Track prospective tenants, record pre-move-in payments, and allocate them to future months

0

Reserved

0

Activated

KES 0

Total Approved

KES 0

Pending Approval

Property	Unit	Prospective Tenant	Phone	Allocated Month	Rent (KES)	Deposit (KES)	Total Paid	Status

Payment History

Date	Amount	Mode	Purpose	Allocated To	Reference	Status

03 / PAYMENTS

Rent payments

Record and approve tenant payments — WhatsApp confirmation on approve

Record Payment

Matched tenant

Select a payment mode and click Parse.

Detected amount (KES)

Detected reference

Generated confirmation message

Receipt No.	Tenant	Amount	Mode / Ref	Date	Status

05 / BROADCASTS

Broadcast center

Send to all houses or a single house, using templates or custom text.

Send broadcast

Templates

[INVOICE_GENERATOR]

Invoice Center

Generate and send PDF invoices to tenants

Search Tenant

Invoice Date

Invoice No (Optional)

Leave blank and the system auto-generates a unique number: GEHPM-INV-YYYYMM-NNNNNN

Line Items

Qty	Description	Unit Price	Total
Subtotal:			KES 0
Total Deductions:			KES 0
V. A. T(16%):
Grand Total:			KES 0

Exp No	Date	Category	Description	Source	Property	Amount	Paid	Outstanding	Status	Actions
Loading expenses...

Management Expenses History

Month

From

To

Property

Date	Invoice #	Category	Description	Property	Source	Amount	Status
Click "Search" to load expenses.

Property Expense Report

Property Name

Month

Employee	Month	Prev. Balance	Expected	Total Payable	Paid	Outstanding	Status	Actions
Loading salary records...

Employee	Date	Reason	Property	Amount	Recovered	Outstanding	Status	Actions
Loading staff advances...

Employee	Property / Unit	Period	Monthly Rent	Paid	Deducted	Outstanding	Status	Actions
Loading employee rent records...

Invoice Number	Property	Unit	Tenant Name	Billing Month	Amount	Date Issued	Invoice Status	Payment Status	Actions
Loading water invoices...

[WORK_ORDERS]

Work Orders

Create and manage maintenance work orders, assign technicians and generate PDFs

Property Name

M-PESA Paybill

Unit Codes

Caretaker

Date Requested

Priority

Technician Name

Technician Phone

Date Assigned

Work Started

Expected Completion

Status

Work Items

Quick Unit Input

Paste issues by unit. One unit per line. Format: A401: issue one, issue two, issue three

#	Unit	Problem	Repair Required	Responsibility	Mat. Cost	Labour	Total	Status
Total Work Order Cost:								KES 0

Labour Involved

Notes

WO No	Property	Units	Technician	Priority	Status	Total	Created	Actions
Loading work orders...

[REPORT_GENERATOR]

Payment Reports

Generate Excel reports and send them via WhatsApp

Report Type

Select Apartment (Optional)

Leave empty for all houses, or pick a specific house.

Recipient WhatsApp Number

Only needed when sending via WhatsApp. Leave blank to just download the Excel file.

Month-End Rollover

Manually carry forward unpaid rent as arrears and advance due dates for all overdue tenants. This runs automatically on the 1st of each month at 6:00 AM.

Receipt & Invoice Numbering

Receipt and invoice numbers are generated automatically and are lifetime continuous — the sequence never resets.

Receipt Format GEHPM-RCT-YYYYMM-000001

Invoice Format GEHPM-INV-YYYYMM-000001

[DOCUMENT_HUB]

Documents Hub

Search, download, print and share every generated document

Stored Documents

—

Type	Document No	Title / Tenant	Property / Unit	Date	Amount	Actions
No documents yet.

[INVOICE_REGISTER]

Invoice Register

Permanent record of every issued invoice — rent, maintenance, penalty & exit. Never deleted; original PDFs stay re-viewable and re-sendable.

Issued Invoices by Month

Loading monthly summary…

Invoice Register Entries

—

Type	Invoice No	Tenant	Property / Unit	Date	Amount	Status	Actions
No invoices yet.

[MONTHLY_REPORTS]

Monthly Reports

Automatically generated financial and maintenance reports for each billing period

Standard Monthly Report

Revenue Collected

—

Total Maintenance Expenses

—

Outstanding Recovery

—

Management Expenses

WO No	Issue	Unit	Problem	Material	Labour	Total	Party

Tenant Recoveries

WO No	Issue	Unit	Tenant	Problem	Total	Recovered	Outstanding	Status

Summary

Property / Unit Performance

Occupied Units

0

Vacant Units

0

New Tenants

0

Exiting Tenants

0

Paid: 0

Partially Paid: 0

Unpaid: 0

Collection %: 0%

Penalty Invoices

Tenant	Description	Category	Amount	Status

Exit Invoices

Exit No	Tenant	Unit	Rent Treatment	Deductions	Deposit Refund	Final	Status

Notices to Vacate

Tenant	Unit	Notice Date	Expected Vacate	Status

Select a month to view its financial report. Reports are auto-generated during monthly rollover.

Enhanced Monthly Report

Detailed Unit-by-Unit Financial Table

Unit	Tenant	Telephone	Deposit	Water	Penalty	Monthly Rent	Balance B/F	Rent Due	Rent Paid	Receipt No	Transaction Ref	Payment Date	Balance	Status

Work Done During the Month

WO No	Unit	Tenant	Problem Reported	Work Done	Material	Labour	Total	Party	Recovered	Outstanding	Status

Invoices Issued During the Month

Invoice No	Type	Property/Unit	Description	Amount	Date Issued	Party	Status	Paid	Outstanding

Monthly Summary / Totals

[MGMT_EXPENSES_REPORT]

Monthly Management Expenses

Track all management expenditures: property maintenance, salaries, reimbursements, petty cash, office purchases, administration

Month

From Date

To Date

Property

Property Management Expenses

KES 0

Office / General Management Expenses

KES 0

Expenses by Category

Expenses by Source

All Expenses

Date	Invoice #	Category	Description	Property	Source	Amount	Paid	Outstanding	Status

Select a month and click "Generate Report" to view management expenses.

[TENANCY_ARCHIVE]

Tenancy Archive

Permanent record of every completed tenancy — payments, invoices, statements, maintenance & exit snapshots

Archived Tenancies

—

Tenant	Unit	Property	Move In	Move Out	Exit Invoice	Deposit Paid	Deposit Refund	Exit Reason	Actions
No archived tenancies yet.

[OCCUPANCY_HISTORY]

Unit Occupancy History

Unit	Tenant	Status	Move In	Move Out	Total Paid
Select a property to view occupancy history.

[PENDING_OVERPAYMENTS]

Pending Overpayments

Excess payments approved without an immediate allocation. Resolve later by moving them to Advance Rent or Credit Balance.

Pending Overpayment Records

Tenant	Unit	Property	Payment	Overpayment	Receipt No.	Transaction Ref	Payment Date	Status	Actions
No pending overpayments.

DEPOSIT REFUNDS

Deposit Refunds

Track and manage tenant deposit refunds

PENDING

0

KES 0

DUE SOON

0

KES 0

DUE TODAY

0

KES 0

OVERDUE

0

KES 0

REFUNDED

0

KES 0

Search

Status

Sort By

Tenant	Property	Exit Date	Refundable	Due Date	Countdown	Status	Action
Loading...

[SYS_ADMIN]

User Management

Username	Display Name	Role	Status	Last Login

Admin Login

WhatsApp Status

Connect WhatsApp

Notification Settings

Message History

Message Templates

Send Test Message

Maintenance / Repairs

Penalties / Invoices

Payment History

Deposit Refund

Record Future Payment

Payment History

Record Payment

Send broadcast

Templates

Invoice Center

Rent Invoice

Maintenance / Penalty Invoice

Exit Invoice

Management Expenses Invoice

Salary Management

Staff Advances

Employee Rent

Water Bill Invoice

Line Items

Management Expenses History

Property Expense Report

Record Payment

Payment History

Salary Management

Current Month Salary Summary

Record Salary Payment

Payment History

Salary History

Staff Advances

Staff Advances Summary

Record Recovery Payment

Recovery History

Employee Rent

Employee Rent Summary

Water Bill Invoices

Water Rate Management

New Monthly Rent & Utility Invoice

Review Monthly Rent & Utility Invoice

Monthly Rent & Utility Invoice

Record Rent Payment

Payment History

Deduct Rent from Salary

Select Work Order Management Expense

Work Orders

Work Items

Payment Reports

Month-End Rollover

Receipt & Invoice Numbering

Documents Hub

Stored Documents

Share Document via WhatsApp

Invoice Register

Issued Invoices by Month

Invoice Register Entries

Invoice

Resend Invoice via WhatsApp

Monthly Reports

Standard Monthly Report

Management Expenses

Tenant Recoveries

Summary

Property / Unit Performance

Penalty Invoices

Exit Invoices

Notices to Vacate

Enhanced Monthly Report

Detailed Unit-by-Unit Financial Table

Work Done During the Month

Invoices Issued During the Month

Monthly Summary / Totals

Monthly Management Expenses

Property Management Expenses

Office / General Management Expenses